DVV   Clarifications

Extended Profile   DVV

Extended Profile No.	Details	Document Link
1.1	list of courses offered for each of the program, in each semester for each year separately for all the 5 assessment years	1.1_1
		1.1_5
		1.1_6
		1.1_7
		1.1_8
2.1	Tabulated list (in excel sheet ) of all the students on rolls in each year for each program( including all students of 1st, 2nd, 3rd and 4th year students.... that is, all the students in the College) showing sl. no., roll no., name of student, class, year1/year2/year3/year4, name of program, year of admission, for each year for all the 5 assessment years.	2.1_1.xls
		2.1_2
		2.1_4
		2.1_5
2.2	Notifications/orders of State / Central Govt. indicating the percentage of seats for reserved categories to be considered as per norms (Certified in English translation, if applicable) , attested by Principal.	2.2_1
		2.2_5
2.3	Tabulated list of final year students in the college showing sl. no., name, roll no., class of final year, program, year of joining, year of final exam., for each year, for all the 5 assessment years separately, in the College letter head, attested by Principal. Provide the list in excel sheet also.	2.3_1.xls
		2.3_2
		2.3_5
3.1	Tabulated list of full time teachers (having more than 11 months & more service/ sharing more than 90% of UGC approved work load) in excel sheet, showing sl. no., id. no., PAN No., name of faculty, designation, Qualification, subject, Department, date of joining, Whether still in service/Date of leaving the College, for each year separately for all the 5 assessment years.	3.1_1.xls
		3.1_2
		3.1_4
		3.1_6
3.2	Govt/University and Board of Management orders highlighting staff strength of full time teachers, department wise, for each year for all the 5 assessment years, in the letterhead of the College, attested by Principal.	3.2
4.2	Total Expenditure excluding salary yearwise during last five years (INR in Lakhs)	4.2

Criteria   DVV Documents

Criterion 1
Criteria No.	Metric Details	Document Link
1.1.3	Faculty participation in the affiliating University academic bodies	1.1.3
1.2.1	Implementation of CBCS/Elective course system	1.2.1
1.2.2	Add on/ Certificate programs conducted at institute	1.2.2
1.2.3	Students participation in Certificate/Add on program	1.2.3
1.3.2	Program wise student list for experiential learning through project work/field work/internship	1.3.2
1.3.3	tabulated list of number of students attending different schemes without repeating one student in multiple programs for each year for all the five years, attested by Principal.	1.3.3
		1.3.3.a
		1.3.3.b
		1.3.3.c
		1.3.3.d
1.4.1	Institution obtains feedback on the syllabus and its transaction at the institution	1.4.1
1.4.2	Feedback process of the Institution	1.4.2

Criterion 2
Criteria No.	Metric Details	Document Link
2.1.1	Tabulated list of students for each program, for all the 5 assessment years in excel sheet	2.1.1.xls
	Tabulated list of students for each program, for all the 5 assessment years, attested by Principal.	2.1.1.pdf
	Certificate of Principal showing number of students admitted for each program, in the College for each year, for all the 5 assessment years..
	Tabulated list of students enrolled in the College for all the 5 assessment years in the College website with link provided in DVV Portal
	Document related to sanction of intake from affiliating University/ Government/statutory body, for all the five assessment years, attested by Principal.
	Approved admission list year-wise/ program-wise from the affiliating university, attested by Principal	2.1.1.a
	Sanctioned admission strength in each program vs. The number student’s enrolment year-wise for each year, for all the 5 assessment years, attested by principal.
2.1.2	Copy of letter issued by State Govt. Indicating the reserved categories to be considered as per the state rule (in English as applicable)	2.1.2
2.1.2.a	Tabulated list of students granted with Govt. Scholarship from different Govt. Departments attested by Principal.	2.1.2.a
	The tabulated list of students in receipt of Govt. Scholarships under different reserved categories for each year, for all the 5 assessment years,
2.1.2.b	Final admission list indicating the reserved category as published by the College, attested by Principal.	2.1.2.b
	Please provide the scanned images of tabulated final admission list indicating the reserved category as published by the College, attested by Principal.
2.2.2	Tabulated list of number of teachers (data for the last assessment year, teacher who served for the 1 year or 90% of the work loadattested by Principal.	2.2.2
	Certificate of Principal showing the student - full time teacher ratio of the latest completed academic year.
2.2.2.a	Scanned copy of attendance register of students and full time teachers for all students and teachers for the latest completed academic year, attested by principal.	2.2.2.a
2.3.3	Circular pertaining the details of mentor (only full time teachers & not exceeding sanctioned post) showing name, dep. and their allotted mentees with name of student, class in excel sheet.	2.3.3
2.3.3	Issues raised and resolved in the mentor system with details to be attached mentor-wise	2.3.3
	Report of the issues raised and resolved in the Mentor system, mentor-wise, in the College letterhead, attested by Principal.
	Scanned copy of circular from HOD assigning the students to a mentor, in the letterhead of the college attested by principal.
2.4.1	Sanction letters indicating number of posts (including Management sanctioned posts) by competent authority, attested by Principal	2.4.1
	Copy of Official letter(s) of sanction of posts from the statutory body/Government / Board of Management during the assessment period (year wise)
	Appointment letter of teachers sanctioned in the last one academic year.
2.4.2	Tabulated list of full time teachers having Ph. D (Having Degree certificate and not provisional certificate) showing: sl. No., name, designation, subject, dept., year of award of Ph D, subject of phd name of degree awarding University, whether University whether recognized by UGC(Yes/No), in the College letterhead, academic year wise for all the 5 years, attested by Principal.	2.4.2
	Copy of Ph. D certificates (not provisional certificates) of the following teachers with sl. No. (all the 5 year full time teachers), attested by Principal.
	In case of research guides, individual approval orders issued by competent authority of affiliating University of registration of research scholar, attested by Principal.
	Tabulated list of full time teachers with Ph. D and the topic they studied, attested by principal.
	Copy of notifications in the official university website that mention the award of Ph. D for each teachers for the 5 assessment years, attested by principal.
2.4.3	Experience certificate of the following full time teachers with sl. No., attested by principal.	2.4.3
2.6.3	Tabulated list of students appeared in the Final Year University Examinations showing sl. No., roll no., Reg. No., Name, class, program, academic year of exam, passed or not, for each year, separately for all the 5 assessment years, in the college letterhead attested by principal.	2.6.3
	Scanned image of summary certificate of year wise list of final year students passed for each program showing the total pass for each academic year.
	Result sheet published by the affiliating University highlighting the roll nos. of students passed from the College, attested by Principal.
	Report from competent authority/Controller of Examination of the affiliating University indicating pass percentage of the College, program wise for each year for all the 5 assessment years, attested by Principal.

Criterion - 3
Criteria No.	Metric Details	Document Link
3.1.1	Grants received from Government and non-governmental agencies for research projects, endowments, Chairs in the institution during the last five years.	3.1.1
3.1.2	Percentage of teachers recognized as research guides (latest completed academic year)	3.1.2
3.1.3	Percentage of departments having Research projects funded by government and non government agencies during the last five years.	3.1.3
3.2.2	Number of workshops/seminars/conference conducted on Research Methodology, Intellectual Property Rights (IPR) and entrepreneurship during the last five years	3.2.2
3.3.1	Number of Ph.Ds registered per eligible teacher during the last five years.	3.3.1
3.3.2	Number of research papers per teachers in the Journals notified on UGC website during the last five years.	3.3.2
		3.3.2.xls
		3.3.2.a
3.3.3	Number of books and chapters in edited volumes/books published and papers published in national/ international conference proceedings per teacher during last five years.	3.3.3
		3.3.3.a
3.4.2	Number of awards and recognitions received for extension activities from government /government recognised bodies during the last five years.	3.4.2
3.4.3	Number of extension and outreached Programmes conducted by the institution through NSS/ NCC/ Red Cross/ YRC etc., ( including the programmes such as Swachh Bharat, AIDS awareness, Gender issues etc. and/or those organised in collaboration with industry, community and NGOs during the last five years.	3.4.3
3.4.4	Average percentage of students participating in extension activities at 3.4.3. above during last five years.	3.4.4
		3.4.4.xls
3.5.1	Number of Collaborative activities for research, Faculty exchange, Student exchange/ internship per year.	3.5.1
3.5.2	Number of functional MoUs with institutions, other universities, industries, corporate houses etc. during the last five years.	3.5.2

Criterion 4
Criteria No.	Metric Details	Document Link
4.1.3	Percentage of classrooms and seminar halls with ICT- enabled facilities such as smart class, LMS, etc. (Data for the latest completed academic year)	4.1.3
		4.1.3.xls
4.1.4	Average percentage of expenditure, excluding salary for infrastructure augmentation during last five years(INR in Lakhs)	4.1.4
4.2.2	The institution has subscription for the following e-resources	4.2.2
4.2.3	Average annual expenditure for purchase of books/e-books and subscription to journals/e- journals during the last five years (INR in Lakhs)	4.2.3
4.2.4	Percentage per day usage of library by teachers and students ( foot falls and login data for online access) during the latest completed academic year	4.2.4
4.3.2	Student - Computer ratio (Data for the latest completed academic year)	4.3.2
4.3.3	Bandwidth of internet connection in the Institution	4.3.3
4.4.1	Average percentage of expenditure incurred on maintenance of infrastructure (physical and academic support facilities) excluding salary component during the last five years(INR in Lakhs)	4.4.1

Criterion 5 – Student Support and Progression
Key Indicator 5.1 – Student Support
Criteria No.	Metric Details	Document Link
5.1.1	Average percentage of students benefited by scholarships and freeships provided by the Government during the last five years	5.1.1
5.1.1	Average percentage of students benefited by scholarships and freeships provided by the Government during the last five years	5.1.1.xls
5.1.3	Capacity building and skills enhancement initiatives taken by the institution include the following (10) 1. Soft skills, 2. Language and communication skills, 3. Life skills (Yoga, physical fitness, health and hygiene), 4. ICT/computing skills	5.1.3
5.1.4	Average Percentage of Students benefited by guidance for competitive examinations and career counselling offered by the institution during last five years	5.1.4
5.1.5	The institution has a transparent mechanism for timely redressal of student grievances including sexual harassment and ragging cases	5.1.5
Key Indicator – 5.2 Student Progression
5.2.1	Average percentage of placement of outgoing students during the last five years	5.2.1
5.2.2	Average percentage of students progressing to higher education during the last five years	5.2.2
5.2.3	Average percentage of students qualifying in state/national/ international level examinations during the last five years	5.2.3
Key Indicator-5.3 Student Participation and Activities
5.3.1	Number of awards/medals for outstanding performance in sports/cultural activities at university/state/national / international level (award for a team event should be counted as one) during the last five years	5.3.1
5.3.3	Average number of sports and cultural activities/events in which students of the Institution participated during last five years (organised by the institution/other institutions)	5.3.3

Criterion 6
Criteria No.	Metric Details	Document Link
6.2.3	Implementation of e-governance in areas of operation	6.2.3
6.3.2	Average percentage of teachers provided with financial support to attend conferences/workshops and towards membership fee of professional bodies during the last five years	6.3.2
6.3.3	Average number of professional development /administrative training programs organized by the institution for teaching and non teaching staff during the last five years	6.3.3
6.3.4	Average percentage of teachers undergoing online/ face-to-face Faculty Development Programmes (FDP)during the last five years (Professional Development Programmes, Orientation / Induction Programmes, Refresher Course, Short Term Course ).	6.3.4
6.4.2	Funds / Grants received from non-government bodies, individuals, philanthropers during the last five years (not covered in Criterion III)	6.4.2
6.5.3	Quality assurance initiatives of the institution	6.5.3

Criterion 7
Criteria No.	Metric Details	Document Link
7.1.2	The Institution has facilities for alternate sources of energy and energy conservation measures	7.1.2
7.1.5	Green campus initiatives.	7.1.5
7.1.6	Quality audits on environment and energy regularly undertaken by the Institution.	7.1.6
7.1.10	The Institution has a prescribed code of conduct for students, teachers, administrators and other staff and conducts periodic programmes in this regard.	7.1.10